Current eDiscovery processes that leverage outside service providers are incapable of cost-effectively analyzing the volumes of information in today’s electronic world. Organizations often send more information than necessary, including many duplicates of the same file or email. In addition, delays and the risk that manual processes miss important documents, make traditional approaches unacceptable.

eDiscovery is not solely driven by litigation. eDiscovery drivers include:

• Litigation
• Internal investigations (HR, M&A, divestitures)
• Internal audits
• Regulatory and compliance requirements
• Records retention programs
• Operational information management

A new, in-house approach to legal eDiscovery is needed – one capable of not only reacting to an urgent litigation matter but also facilitating a larger, proactive eDiscovery strategy enabling you to gain insight into your ESI before the review process starts.

Next: Read about Kazeon’s eDiscovery Solution

Deployed in-house at your organization, at an outside law firm or hosted by an eDiscovery service provider, the Kazeon Information Server integrates with current eDiscovery processes in under 30 minutes. When a lawsuit arises, IT and Legal can use Kazeon to automatically discover and scan the network for potentially relevant ESI. Kazeon provides a single interface for the analysis of multiple data stores in the enterprise, including laptops, desktops, network storage, Exchange servers, PST files and 3rd party archives. Because many case matters share the same documents, work completed for your first case has post-litigation utility and is re-usable for future eDiscovery requirements.

Perform Rapid Search. With Kazeon, the Legal department can securely access case information from a single search interface via a web browser to all document and email stores. Advanced searches can quickly narrow results down by custodian, date range, location of data, recipients, subject, attachment and key terms and phrases. Users are able to perform Boolean, stemmed and unstemmed, wildcard, fuzzy logic and proximity searches. Relevance ranking ensures the reviewer identifies the most critical documents to the case. Cull Irrelevant Documents and Identify Privileged Documents. Kazeon can easily identify duplicates across multiple data sets, providing a single de-duplicative view of all user files, emails, attachments and discussions. Directly from the search results, irrelevant data can be quickly tagged “not relevant” and removed from the data set. Documents shared with counsel can be quickly tagged as “privileged”, further culling the data set down. Responsive documents can be tagged appropriately and with the appropriate case number for further processing. The system can also enforce reason codes, requiring anyone labeling a document to explain why to meet auditing requirements. These and other easy-to-use cull-down techniques typically reduce the original case data set by as much as 60-to-90%.

Litigation Hold: Set retention on read-only storage, and manage litigation hold requirements. Click to see screenshot larger Preserve Chain of Custody Custodian Reports Culling Click to see screenshots larger

Preserve, Export and Print.
At any time, the user has the flexibility to take action on a single document, a set of user files or an entire search result set. Responsive documents can be locked down with the appropriate litigation hold. Legal can select multiple files to create a ‘golden copy’ or master DVD of record. Sets of documents can be downloaded to produce a .pst or .zip file of secure, documentary evidence. Furthermore, Kazeon supports open standards, including EDRM and XML standards, enabling the conversion and loading of data into review and production systems. The Kazeon system maintains chain of custody at all times.

Next: Read about Kazeon eDiscovery Benefits

With Kazeon, companies are realizing cost savings of as much as 80% by streamlining and automating existing manual, time-consuming legal eDiscovery processes. Revisions to the Federal Rules of Civil Procedure (FRCP) mandate that companies be prepared to make initial disclosures about Electronically Stored Information (ESI) before receiving a specific discovery request. The Kazeon Information Server supports both reactive and proactive eDiscovery requirements and makes sifting through millions of documents and emails as easy as an Internet keyword search at a cost of less than a penny per document. Both Legal and IT departments are given the tools to rapidly gather responsive information and to make early case assessments, enabling better informed decisions to reduce your exposure to risk, fines or sanctions.