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eCompliance: Cut Back on Costs and Reduce Risks Dramatically
eCompliance, electronic Governance, Risk and Security Compliance, has become critical issues over the last few years. With the pace of regulation continuing to increase, their impact on IT has become substantial. Dealing with risk and security compliance issues is challenging as both risk and regulation emanate from many sources, which requires continuous monitoring and impact assessment.
"Regulatory compliance has become a critical element in IT decisions in the same way that ebusiness, client/server, ERP and other major technological innovations have in recent years."
From an IT perspective, the problem of compliance management issues is most acute for unstructured information - the data that resides in files and file systems. Some organizations have deployed applications for email archival and enterprise content management (ECM) to address risk & compliance requirements.
The problem with eCompliance management that is that it presents a risk and is subject to regulation which is difficult not so much in terms of enforcing access control and managing retention, but rather it is the determination of which information should be subject to more rigorous access control and managed retention that is the most difficult task.
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eCompliance Solution
The Kazeon eCompliance combined with storage partners retention capabilities, provides organizations with the ability to identify, classify, secure and manage the retention of documents subject to regulation scattered across corporate networks.
Identify files based on file attributes (filename,
size, extension, etc) and/or content contained within the files
Automatically or manually move/copy the files identified to Compliance Storage Systems and set the appropriate retention dates.
Search content already stored in leading storage vendors file shares.
Set policies to automate many processes. Find all files owned by the group "finance", copy them into risk and security compliance Storage, and set a retention date. Automatically repeat this once a week.
Automatically report on the status of risk and security compliance data moved to the Compliance Storage by the IS1200. Report daily on files that have met their expiration date and send an e-mail to the compliance team for review. Generate weekly reports showing files that have been moved into risk and security compliance Storage and e-mail them to administrative staff.
security compliance data moved to the Compliance Storage by the IS1200.
Output sets of files to PST,XML or CSV for auditors
The Kazeon eCompliance solution dramatically reduces the cost of identifying information subject to risk or regulation from the massive amounts of file-based content distributed across the enterprise.
"Kazeon has delivered a comprehensive suite of products that are configured to meet specific information classification requirements such as electronic discovery, compliance with record retention and information privacy regulations and data archiving.”
eCompliance Benefits
Lower the costs of compliance by rapidly identifying and acting on information subject to risk or regulation
Ensure permanence, accuracy, integrity, and security of data by moving or coping information to leading compliance storage solutions from leading storage vendors.Ensure consistent enforcement of polices by setting rules-based policies based on compliance requirements and file content.
Rapidly locate specific content already stored in secure repositories using search.
Provide requested data to auditors rapidly and conveniently by sending output to PST, XML or CSV
Conduct rapid risk audits by reporting on or searching for documents that present a particular risk profile
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Next Steps
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