Create a defensible and auditable electronic discovery process

Tight timelines imposed by the Federal Rules of Civil Procedure (FRCP) have made the process of discovering and collecting relevant information in a fast, defensible, and transparent manner critical to legal professionals. As eDiscovery capabilities have matured, the standard applied to the electronic chain of custody has risen. Electronically stored information (ESI) discovery and collection processes are under higher scrutiny than ever before. Without a defensible and auditable electronic discovery process, lengthy court cases can ensue. EMC provides the capabilities needed to endure the scrutiny of even the toughest court mandates in a cost-effective manner.

EMC’s industry-leading EMC SourceOne™ eDiscovery - Kazeon solution provides corporations, law firms, and legal service providers a comprehensive collection, processing, and culling capability that is fast, scalable, and preserves data and metadata integrity. The EMC SourceOne eDiscovery – Kazeon collection, processing, and culling module provides flexibility, speed, and accuracy in collecting relevant ESI residing on laptops, desktops, and file servers in corporate networks and remote locations. The collection process is transparent and defensible with EMC’s auditing and data verification capabilities.

Single-step targeted collection is straightforward and available for legal users to perform without requiring IT resources. This saves time and is easy to use with a simple, step-by-step wizard. Filtering options for single-step collection include custodians, keywords, phrases, date ranges, document types, and e-mail headers. For quick exclusion of system and/or other file types, a Windows profile will automatically instruct the processing engine to exclude irrelevant system files and application directories.

Collecting data from remote offices and laptops/desktops can be done either through a local, self-managed VMware-based agent or without an agent using federation. This enables the end user to determine the most time-efficient and cost-effective collection process for their environment—including collection from USB and local drives. Indexed collection can be performed to enable search and what-if analysis. Collection without an index can be performed for quick, efficient collection from ESI sources, including recycle bins. Encrypted laptops and other ESI sources can be identified and collected. The product has been proven in popular encryption environments such as Microsoft’s Encrypted File System (EFS), EMC/RSA, McAfee Safeboot, NetApp Decru, and more.

Dynamic concept clusters, keyword and topic reports, and search-query analysis enable users to quickly eliminate a large number of irrelevant documents. Dynamic concept clusters present key concepts closely associated with the search that is being executed. Unlike previous generations of concept search, EMC’s concepts are dynamic and relevant to the actual search query being executed for an accurate and complete eDiscovery process. Keyword and topic reports provide a summary of keyword frequency and topics from across case documents and e-mails. Query analysis helps separate irrelevant terms from relevant terms. This is especially useful for wildcard or fuzzy searches that can introduce false positives.

Search result visualization provides graphical analysis with interactive drill-down details and chart rotation. This sophisticated graphical analysis view displays the composition and distribution of documents and e-mails returned from a search query or associated with an entire case. Reviewers narrow the collection by any of the dynamically-populated filters to see the impact on the overall distribution. Direct drill-down from summary charts provides faceted navigation, while click and hold chart rotation allows users to view all segments of a pie chart.

Reviewers can quickly narrow their search results by metadata fields, source repositories, e-mail analytics (such as top sender and recipient domains), e-mail directional analysis, review tags, and e-mail header information using dynamically-populated search result and review tag filters. These filters significantly reduce the amount of time required to cull the case dataset down to just relevant documents.

EMC SourceOne eDiscovery - Kazeon auditing and data verification capabilities provide a defensible and auditable process that ensures no spoliation of evidence by preserving all metadata. The entire eDiscovery process within the EMC SourceOne environment is audited and reported on to ensure user behavior is accurately tracked and accounted for in a full chain-of-custody approach. Any collection or copy performed using EMC SourceOne eDiscovery - Kazeon is verified by matching the unique thumbprint of the collected copy to the target to verify that they are identical.

With options to either create a search index or not (indexless), users have complete flexibility. Creating an index during processing provides users with the ability to search indexed documents at a later time. Not creating a search index saves space and time initially, while still giving users the option to create an index later.

Built on the award-winning EMC SourceOne eDiscovery suite, the collection, processing, and culling module offers the same industry-leading performance and scalability.