Automatically Discover & Classify Exchange Server Emails
The Kazeon Exchange Connector rapidly identifies and catalogs email header information (e.g. MailTo, MailFrom, Subject, CC and BCC) and the actual text content of the email and attachments. Key words contained within an email such as P.O. numbers, first/last names, dates and patterns such as credit card and social security numbers can easily be identified in less than a second. In addition, the entire full text of documents and emails can be classified.
Companies have the option of identifying and cataloging the entire Exchange Server or targeting specific mailboxes and/or folders. For example, if the scope, breadth and depth of the matter is well known, paralegals, compliance officers and Exchange administrators can simply point the Kazeon Exchange Connector to the known mailboxes and specify the relevant date range (e.g. 5 mailboxes for specific custodians from January 1, 2007 through June 15, 2007). If uncertainty exists as to where the responsive emails may reside, users can identify and catalog all emails on the Exchange server.
Run Reports & Take Action: De-Duplicate, Cull Irrelevant & Preserve Responsive Emails
Combined with the Kazeon Information Server, the Kazeon Exchange Connector is the industry's only product to integrate action workflows. Users can run reports and then take action directly from the user interface. Duplicate emails can be quickly discarded. Irrelevant emails can be identified with a comprehensive set of reports based on email header information (e.g. MailTo, MailFrom, Subject and CC) and email addresses (broken into their individual user name and domain components). For example, if a particular matter involves email exchanges between an employee and a company with an email domain of @company.com, Kazeon can quickly remove all other email domains knowing they are not relevant to the matter at hand.
Responsive emails to an ongoing investigation or legal matter can then be preserved in-place with a legal hold or copied (with a retention policy added) to a compliant resource such as NetApp NearStore with SnapLock, EMC Centera, Hitachi Content Archive Platform (HCAP), Plasmon UDO Archive Appliance or Symantec Enterprise Vault. Emails remain in their native format and metadata integrity is maintained to ensure chain of custody is preserved and spoliation does not occur.
Easily Conduct Searches
Users can access a familiar search interface to conduct email searches for review and analysis. Email header information, keywords, phrases, Boolean operators, wildcard, fuzzy and proximity searches are all supported by the Kazeon Exchange Connector. For example, legal departments can rapidly find and review potentially responsive information pertinent to a case. HR managers may search for emails relevant to an employee dispute. Compliance managers may respond to regulatory audit requests, finding information requested or demonstrating that information is secure.
Kazeon's email threading feature links together all related email messages and provides a chronological thread of the entire email discussion, including all replies, forwards, CC's and BCC's. By viewing the thread, users can quickly identify all of the participants, who new what and when they knew it.
Export to 3rd Party Applications
The Kazeon Exchange Connector can export all responsive emails for production via 3 rd party eDiscovery production tools that are used by outside counsel and by external service providers conducting detailed review and analysis for matter production. Emails can be exported in native formats via .zip or .pst containers. Reports can be exported in .csv format. All emails can be password-protected.
After running reports and analyzing the results, IT departments can create policies to optimize tiered storage infrastructure by defining levels of service across tiers of storage that simplify management, optimize storage utilization, and cut costs. Policies enable organizations to move or copy files from one class of storage to another and to identify what files can be deleted. The policies are based on common file attributes (last time accessed, frequency of access, etc) to meet IT requirements.
Organizations can migrate entire projects or take aged, infrequently accessed files and move them to more cost effective secondary storage based on end user service level requirements. Kazeon can also help organizations identify duplicate files so they can be migrated to single instance storage or deleted completely. Advanced features such as automated load balancing and cluster support optimize performance and simplify deployment.
